The key is discussing the right location so all attending members shall drive the same average time/distance;We all got to be clear about that topic.isn't fair at all that some members drives 400 miles & others drives 700,800 or more miles
2nd important topic is the sort of activities we get going,some trail is ok consirering that not all members are 4x4 or rock crawling fans so that matter has to be kept in consideration otherwise many members will not attend the meet.
3rd topic is the lenght of time out there since all members might not have the opportunity to remain with the rest of members all the scheduled days.
When all these stuff are arranged then we move foward by picking the right date,18 months is enough time to get all your stuff up & done by getting that week off & saving enough cash for the journey which i don't find hard to accomplish.
So for all the here serious guys let's get this up & rolling. The clock is ticking